How Do I Get a Certificates of Insurance?

Asked by: Viktor T.

Luke Kaltreider

A certificate of insurance ("COI") is a standardized, one-page document that serves as formal proof of your insurance coverage. (Note: Getting a COI is as simple as emailing us.) Think of it as an insurance snapshot or summary that provides essential information at a glance, including:

– Active coverage types and their effective dates
– Coverage limits and deductibles
– Insurance carriers providing each coverage
– Named insured details
– Additional insured parties
– Special endorsements or coverage modifications

Certificates of insurance have become the industry standard for verifying insurance compliance because they efficiently communicate complex coverage information in a clear, concise format. Rather than requiring your business partners, clients, or landlords to review lengthy policy documents (which can often be hundreds of pages), they can quickly verify your coverage meets their requirements through this streamlined document.

COIs can typically be produced as soon as your insurance policies are in force. To ensure swift and accurate certificate production, provide your broker with:

1) The complete legal name and address of any additional insured parties
2) Specific language required by the additional insured for the certificate
3) Relevant sections of your contract outlining insurance requirements

At our agency, we specifically request to review the insurance requirements section of your contracts. This proactive approach allows us to:

– Ensure all required coverage elements are properly reflected
– Address any special endorsement needs
– Verify compliance with specific wording requirements
– Prevent potential delays or rejection of certificates
– Maintain accurate records for future reference

This attention to detail helps create a seamless process for both you and your business partners while ensuring full compliance with contractual obligations.

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11/25/2024